Arabic Secretary (UAE Nationals Only)

Full time CIty School

Job Description

JOB DESCRIPTION:  

  • To liaise and be responsible for all works related to relevant Ministries and Government Authorities.
  • Be the point of contact for all communications with all the Government bodies especially relating to Educational zone.
  • Process and maintain all the required records for students and staffs.
  • Prepares and translate a wide range of management reports, presentation, legal documents/contracts, manuals and correspondence in English/Arabic/English.
  • Carry out the necessary administration tasks related to the role to maintain accurate records.
  • Keep up to date on all new regulations and procedures of Ministry of Education.
  • Provide advice, guidance and assistance regarding ministry related matters to ensure that management understands the requirements of ministry authorities.
  • Handle confidential documents ensuring they remain secure.
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • In charge of advising and updating schools on student affairs relating to Ministries and Authorities rules and regulations.
  • Compile and generate Ministry required student records (manual or online records).
  • Ensure the registration of students, teachers and administration staff through SIS are completed on time for approvals from respective authority.
  • To liaise with Admission Officer, PAs or Higher authority regarding student registration rules.
  • Liaise with the P.R.O regarding Ministry/ Authority approvals for teaching staff and school license and other matters.
  • Excellent report writing and translation skills from Arabic to English and vice versa.
  • Update the admissions team on rules related to student registration and the HR team on requirements for teaching staff
  • Perform a wide range of secretarial duties, as relevant to job scope, and maintain accurate and detailed records, databases and files.
  • Keep up to date on Ministry/ Authority regulations and procedures, and notify relevant school administrators of changes to policy compliance.
  • Ensure the School policies, procedures and codes of conduct are followed at all times.
  • Responsible for the blue book/result book printing and submission to MOE.
  • Preparation of reports as required by the Principal.
  • Maintains and updates a follow up file for the purpose of reminding CEO/ Principal of functions, events, meetings, appointments and other related matters.
  • Types, distributes and files reports, letters pertaining to the school, as well as inter-departmental memorandums and all related correspondence.
  • Arrange meetings, take minutes during Department Heads/ general Admin meetings and at other meetings whenever required.
  • Ensure appropriate communication through circulars and SMS is sent from time to time.
  • Perform other related duties as required or assigned by the school management authorities.
  • Check CBSE and other relevant websites regularly for all important circulars, notifications and directions and notify the Principal to maintain a file for the same.
  • Update and upload the details of CBSE Board students (Grade 9 & 10) in respect to registration and examinations.
  • Verify and upload marks of Board students (Grade 9 & 10) to CBSE online system.
  • Distribute the CBSE certificates and other pertaining documents to students on time.
  • Follow-up of CBSE Affiliation upgradation, extension of affiliation, etc.
  • Prepare and circulate internal memo/SMS/Circular to staff/students/parents, from the Principal’s desk.
  • Maintain a record of MOE/CBSE Inspection documents.
  • Perform any other duties as per the instruction of Management.

JOB SPECIFICATION:

An ideal candidate should meet the following requirements,

  • Should be a citizen of UAE.
  • A university graduate with minimum 2-3 years of experience in a similar role in a CBSE Curriculum School.
  • Aware of all MOE standards and procedures.
  • Possess in-depth knowledge of registration of students with CBSE, LOC submission and various other CBSE activities like affiliation, extension etc. and MOE approval procedures.
  • Immense experience in handling MOE inspections and analyzing various assessments as suggested by MOE.
  • Excellent Networking skills to establish cordial relationship with the Government Bodies especially relating to the Educational Zone.
  • Proven communication skills and translation skills from Arabic to English and Vice Versa.

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